The Swedish Institute of International Affairs (UI), through its Stockholm Centre for Eastern European Studies (SCEEUS), is seeking a skilled and motivated Project Manager to support the implementation of a major two-year project on Eastern Europe.

The Project Manager plays a pivotal role in the planning and coordination of project activities. Working closely with the Project Lead and wider team, the Project Manager ensures the smooth, measurable, and effective delivery of the project throughout its lifecycle. 

About the Project

This two-year initiative aims to deepen informed expertise on Eastern Europe and develop structured engagement with selected actors from the region. The project is hosted by SCEEUS, a national knowledge centre at UI.

About UI

The Swedish Institute of International Affairs (UI), founded in 1938, is Sweden’s leading institute for research and analysis on foreign and security policy. Through cutting-edge research, insightful analysis, conferences, and publications, we contribute to a deeper and more informed foreign policy dialogue.

With over 70 staff and two national knowledge centres – SCEEUS and the Swedish National China Centre (NKK) – UI continues to grow. We are based in newly renovated premises in the historic Amiralitetshuset on Skeppsholmen in central Stockholm.

Key Responsibilities

This role includes:

• Lead project planning and ensure alignment with strategic goals.
• Oversee daily operations and ensure timely, high-quality delivery.
• Monitor progress, manage risks, and adapt plans as needed.
• Coordinate communication with internal and external stakeholders.
• Facilitate collaboration across teams and lead regular meetings.
• Manage project budgets and ensure compliance with EU and institutional standards.
• Track and report measurable outcomes to the steering committee.
• Document key decisions, lessons learned and support continuous improvement.
• Promote a collaborative, inclusive, and professional team culture.

Experience & Qualifications

We welcome applicants who bring experience such as:

• 3–5 years of experience in project management or coordination roles.
• A proven track record of managing complex international projects.
• Experience working with cross-functional teams and diverse stakeholders.
• Familiarity with EU-funded projects and regulatory frameworks is an advantage.
• Proficiency in Microsoft 365; experience with Adobe Creative Cloud (InDesign, Photoshop) is a plus.
• Experience working with Russian or Eastern European civil society actors is considered an asset.

Personal Attributes

We are looking for someone who is:

• Organised and efficient, with strong time and task management skills.
• Detail-oriented and quality-conscious.
• A clear communicator and collaborative team player.
• Analytical and pragmatic, with a solution-oriented mindset.
• Professional, self-driven, and accountable.
• Flexible and resilient in dynamic environments.
• Committed to learning and meaningful international engagement.
• Trustworthy and respectful of confidentiality and ethical standards.

Language Requirements

• Full professional fluency in English (spoken and written) is required.
• Knowledge of Russian and other languages from the region, as well as Swedish is considered an advantage.

Terms of Employment

The position is a full-time (100%) fixed-term employment, initially for one year, with the possibility of extension. Start date by agreement, preferably in early autumn or as soon as possible.

Please submit your application, including a CV and a cover letter outlining relevant experience and motivation for applying.

Application deadline: August 10, 2025

We are committed to building a diverse and inclusive team. We encourage applications from individuals of all backgrounds, identities, and experiences.

Union representatives include:

Julia Kviberg, Unionen, julia.kviberg@ui.se.

Hugo von Essen, Akademikerförbunden, hugo.vonessen@ui.se