The Swedish Institute of International Affairs (UI), through its Stockholm Centre for Eastern European Studies (SCEEUS), is seeking a candidate with strong organisational and analytical skills for the role of Administrator / Project Controller to support the implementation of a major externally funded two-year project.

This position plays a key role in ensuring that project activities are financially sound, strategically aligned, and delivered in accordance with EU regulations and institutional standards. It offers a unique opportunity to contribute to high-impact international cooperation in a dynamic and purpose-driven environment. 

About the Project

This two-year initiative aims to deepen informed expertise on Eastern Europe and develop structured engagement with selected actors from the region. The project is hosted by SCEEUS, a national knowledge centre at UI.

About UI

The Swedish Institute of International Affairs (UI), founded in 1938, is Sweden’s leading institute for research and analysis on foreign and security policy. Through cutting-edge research, insightful analysis, conferences, and publications, we contribute to a deeper and more informed foreign policy dialogue.

With over 70 staff and two national knowledge centres – SCEEUS and the Swedish National China Centre (NKK) – UI continues to grow. We are based in newly renovated premises in the historic Amiralitetshuset on Skeppsholmen in central Stockholm.

Key Responsibilities

This role includes:

• Leading financial planning and monitoring, including budgeting, forecasting, and cost analysis in collaboration with project managers.
• Ensuring financial compliance and reporting, producing accurate and timely reports for internal stakeholders and external funders.
• Managing financial risks, including currency and procurement-related risks, and maintaining a financial risk register.
• Providing financial guidance to the project team and ensuring alignment with project objectives and timelines.
• Operating within financial systems and tools, including Microsoft Excel and platforms such as Visma or Rillion.
• Promoting adherence to institutional policies, procurement guidelines, and EU financial regulations.
• Contributing to a collaborative and inclusive working culture within the institute.

Experience and Qualifications

We welcome applicants who bring experience such as:

• A degree in economics, business administration, finance, or a related field—or equivalent qualifications acquired through professional experience.
• At least five years of relevant experience, preferably in a financial or project controller role within an EU-funded context.
• Solid knowledge of accounting principles, financial reporting standards, and EU financial regulations.
• Advanced proficiency in Microsoft Excel and familiarity with financial systems such as Visma and/or Rillion.

• Previous experience in the financial management of international development, research, or civil society projects is considered an asset.

Personal Attributes

We are looking for someone who demonstrates:

• A structured and proactive approach to work.
• Strong organisational skills and attention to detail.
• Excellent analytical and communication abilities.
• A collaborative mindset and the ability to work effectively in multidisciplinary teams.
• High standards of integrity, discretion, and accountability.
• Flexibility and resilience in a fast-paced project environment.
• A commitment to continuous learning and meaningful international engagement.

Language Requirements

• Full professional fluency in Swedish and English (spoken and written) is required.
• Proficiency in Russian or other languages from the region is considered an advantage.

Terms of Employment

The position is a full-time (100%) fixed-term employment, initially for one year, with the possibility of extension. Start date by agreement, preferably in early autumn or as soon as possible.

Please submit your application, including a CV and a cover letter outlining relevant experience and motivation for applying.

Application deadline: August 10, 2025

We are committed to building a diverse and inclusive team. We encourage applications from individuals of all backgrounds, identities, and experiences.

Union representatives include:

Julia Kviberg, Unionen, julia.kviberg@ui.se.

Hugo von Essen, Akademikerförbunden, hugo.vonessen@ui.se